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With Hubfleet's policy management you can:

• Use HVNL-aligned templates as a starting point — or upload your own document
• Track who approves each policy, when it's due for review, and who needs to acknowledge it
• Link each policy to the risk controls it supports
• Store the PDF with full version history
• Track acknowledgements, review on schedule, and replace or archive as policies evolve </aside>

Policies are the mandate — your formal statement that your operation will use the controls in your Risk Controls Library. Procedures are the how — the step-by-step instructions that implement each control. See Understanding Risk Controls in Hubfleet for how policies and procedures sit on the preventive side of Hubfleet's bow-tie SMS model.

Author your policies and procedures outside Hubfleet — using our HVNL-aligned template library as a starting point, drafting from scratch, or working with a consultant. Then register the finished PDF inside Hubfleet, where metadata drives review cadence, approvals, acknowledgements and risk-control linkage.

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Two paired template libraries on the Hubfleet help centre:

• Policy & Procedure Templates — HVNL-aligned P&P drafts, tagged by Safety Category, SMS Standard and NHVR Activity (1–45), with the Risk Controls each one supports
• Risk Controls Library — the companion control library; each control lists its recommended Policies & Procedures

Neither library is pre-populated inside Hubfleet — copy what applies into your workspace and customise from there. The full Risk Controls workflow lives in Creating and Managing Risk Controls.

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Overview

• Create the Policy/Procedure PDF (from our templates, your own draft, or with a consultant)
• Add the policy in Hubfleet and fill in the metadata
• Submit for approval
• Link to the risk controls the policy supports
• Manage acknowledgements, change history, reviews, replacements and archiving

Prerequisites

• Risk Controls Library reviewed
• Approver(s) and Safety Categories configured
• Roles set up so you can target acknowledgements — see Creating and Managing Roles
• Admin or Safety Manager permissions

1. Create the Policy/Procedure PDF

Author the document outside Hubfleet and save it as a PDF. There's no single right way to draft it:

• Start from a Hubfleet template — browse the Policy & Procedure Template Library and copy the relevant template text into Word or Google Docs. Templates are tagged by Safety Category, SMS Standard, NHVR Activity and the risk controls they support.
• Draft from scratch or with a consultant — Hubfleet doesn't require you to start from our templates. Use whatever source best suits your operation.